Bulk Transcription: Process Multiple Files at Once

You have 50 audio files. With most transcription services, that means 50 separate upload-wait-download cycles. Here’s a better approach.

The Problem with One-at-a-Time

Typical transcription workflow:

1. Upload file
2. Wait 5-10 minutes
3. Download transcript
4. Go back to upload page
5. Repeat 49 times

For 50 files at 30 minutes each, you’re looking at 8+ hours of babysitting uploads.

Bulk Transcription with FileGrab

FileGrab processes files in parallel. The workflow:

1. Create a link
2. Drop all 50 files at once
3. Walk away
4. Come back to 50 transcripts

Transcription runs in the background. You don’t wait for each file.

Real-World Use Cases

Research Interviews

A typical research project involves dozens of interviews. Each 1-hour interview produces a 30-60 page transcript.

Old way: Upload each interview individually across multiple days. Manage 50 separate files.

FileGrab way: Drop all interviews on one link. Search across every interview for themes, quotes, and mentions.

Podcast Archives

You have 100 episodes with no transcripts. Making them searchable means transcribing everything.

Old way: Months of occasional transcription work.

FileGrab way: Upload the entire back catalog. Bulk transcription handles the rest.

Meeting Recordings

Teams accumulate meeting recordings. Finding what was discussed requires watching hours of video.

Old way: Watch recordings manually or hire someone to do it.

FileGrab way: Upload recordings, search for topics. Jump directly to relevant moments.

Training and Knowledge Base

Training videos become searchable documentation.

Old way: Create written documentation separately from video content.

FileGrab way: Upload training videos, transcripts become searchable reference material.

Search Across Files

The real value of bulk transcription is cross-file search.

Instead of searching within one transcript, search across all of them. Find which of your 50 interviews mentions “supply chain issues.” Jump directly to that moment in that recording.

FileGrab’s search shows results from all files on a link, with timestamps. Click to jump to the exact moment.

Workflow Tips

Organize by Project

Create separate links for separate projects. “Q4 Interviews,” “Podcast Season 3,” “Product Research.” Keeps search results relevant.

Name Files Meaningfully

“interview_01.mp3” tells you nothing. “sarah_product_manager_20260115.mp3” tells you who it is and when.

Upload in Batches

Drop files in manageable batches (10-20 at a time) rather than overwhelming the system with hundreds.

Check Key Sections

Transcription is 90%+ accurate but not perfect. Spot-check important quotes before publishing.

Cost Comparison

Most transcription services charge per minute. At $0.10-0.25/minute:

• 50 hours of audio = $300-750

FileGrab Pro: $10/month, unlimited transcription included.

For regular transcription needs, flat-rate pricing saves significant money.

Getting Started with Bulk Transcription

1. Gather your files: Collect everything that needs transcription
2. Create a FileGrab link: filegrab.link
3. Upload in batches: Drop files, let them process
4. Search and discover: Use cross-file search to find what you need

Stop processing files one at a time. Bulk transcription turns hours of work into a drag-and-drop operation.