Planning an event means collecting two types of information: structured responses (who’s coming, dietary restrictions, plus-ones) and files (photos and videos from the event itself). These usually live in completely different tools.
The Two-Link Problem
The typical setup looks like this: a Google Form for RSVPs, then a shared Dropbox folder or Google Drive link for photos. You end up managing two services, sending two links, and checking two dashboards.
It works, but it’s clunky. Your RSVP data lives in one place, your photos in another. When the event is over and you want everything in one spot, you’re copying files around and exporting spreadsheets.
One Platform, Two Tools
FileGrab combines a form builder with file upload links. Create an RSVP form for the structured data, then create a FileGrab upload link for photos. Both live under your account.
The form handles the questions. The upload link handles the files. You share two links, but manage everything from one dashboard.
Use Cases
Weddings. Create an RSVP form with fields for guest name, email, attending yes or no, meal choice, dietary restrictions, and song requests. Then share a FileGrab link at the reception for guests to upload photos and videos from the day. After the honeymoon, everything is waiting in one place.
Conferences and meetups. A registration form collects attendee details — name, company, role, session preferences. A separate upload link lets speakers submit their presentations. Organizers see registrations and speaker files from the same account.
Team offsites. Post-event feedback form with rating fields and text areas for what went well. Pair it with a shared photo link so everyone can upload their pictures from the trip.
Birthday parties. Keep it simple — an RSVP form with name, number of guests, and any allergies. Share the photo upload link at the party so friends and family can contribute to a shared album without downloading another app.
How to Set It Up
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Build the RSVP form. Go to /form/new and add the fields you need. Name, email, and an “attending” radio button are a good start. Add whatever else matters for your event.
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Create the upload link. Go to /new to get a FileGrab link for photos. This link is ready to share immediately.
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Share both. Send the RSVP form before the event so people can respond. Share the upload link at the event for photos and videos.
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Check submissions. After the event, open your form to see RSVPs and export as CSV. Open your FileGrab link to browse and download all the photos.
Why Not Just Use a Form with File Upload Fields?
You could add a file upload field to your RSVP form, but that’s not ideal for event photos. People don’t have their photos when they RSVP — they take them at the event. A dedicated upload link is easier to share in the moment (paste it in the group chat, put it on a sign with a QR code) and lets anyone contribute without filling out a form first.
The form handles the planning. The upload link handles the memories.
Guests never need to create an account or log in to submit an RSVP or upload photos. They open the link, fill out the form or drop their files, and they’re done. No app downloads, no sign-up walls.
Get Started
Create your event form at /form/new and your photo upload link at /new. Both are ready to share in under a minute.